Accommodation & Operations Co-Ordinator

Accommodation & Operations Co-Ordinator (2026-240)

Mowlam Healthcare is one of Ireland's leading private nursing home providers, delivering high-quality, person-centred care across a network of care homes nationwide.

At Mowlam Healthcare, we are committed to supporting our people so they can deliver exceptional care to residents across our communities. As part of this commitment, we are seeking an Accommodation & Operations Coordinator to support our recruitment and onboarding processes through the coordination and sourcing of accommodation where required.

This role oversees both existing accommodation arrangements currently in place and the sourcing of new accommodation where required, ensuring all properties are effectively managed, tracked, and aligned with operational needs.

In addition, the role will support the management and tracking of employment permits, helping to ensure a seamless transition for internationally recruited employees.

Working closely with Talent Acquisition and key stakeholders, the successful candidate will coordinate accommodation solutions, manage logistics, co-ordinate permit applications and maintain accurate records, contributing to an efficient and well organised support function within a dynamic, people focused healthcare environment.

Key Responsibilities Accommodation Management

• Manage the organisation's existing accommodation portfolio, including occupancy tracking, allocations, and utilisation
• Maintain accurate and up-to-date records of all accommodation units, occupants, lease agreements, and availability
• Source and secure additional accommodation (individual and bulk solutions) where organisational support is required
• Allocate accommodation based on hiring demand, location, and operational requirements
• Coordinate move-ins, move-outs, and transitions between properties
• Monitor occupancy levels to ensure optimal utilisation and cost efficiency
• Act as the primary point of contact for organisation provided accommodation queries

Collaboration with Recruitment Sourcing Partners

• Work closely with Talent Acquisition to align accommodation planning with hiring
• Coordinate timelines for arrivals, ensuring accommodation is secured in advance for hires requiring support
• Provide regular updates on accommodation availability and capacity
• Highlight risks where accommodation demand may exceed supply
• Support workforce planning by linking accommodation capacity with recruitment volumes

Permits & International Recruitment Coordination

• Support the coordination of employment permit applications for internationally recruited employees
• Provide regular updates on permit timelines to support workforce planning
• Track permit applications and maintain accurateup-to date status records

Property & Vendor Management

• Manage relationships with landlords, property providers
• Coordinate property inspections, maintenance requests, and issue resolution

Cost & Financial Management

• Track and report on accommodation related costs
• Monitor budget spend and identify cost saving opportunities
• Partner with Finance on invoicing, reconciliation, and reporting
• Maintain accurate records of leases, deposits, and associated expenses

Compliance & Risk Management

• Maintain clear and auditable records to support internal reviews and audits
• Identify and mitigate risks related to occupancy, safety, or vendor reliability

Skills & Experience Essential

• Experience in operational coordination, logistics, or administrative support in a structured environment
• Strong administrative and organisational skills with the ability to manage multiple priorities
• Experience maintaining accurate records, tracking data, and producing reports
• Strong stakeholder management and communication skills
• High level of attention to detail and accuracy

Desirable

• Background in housing coordination, property administration, or lettings support environments
• Knowledge of Irish housing/tenancy regulations

Other Requirements

• Full driving license (travel between sites required).
• Flexible to respond to occasional out of hours emergencies.

This role is based at our Limerick Support Office and operated on a hybrid model with mandatory office days each week.

Key Competencies

• Planning and organisation
• Attention to detail and data accuracy
• Stakeholder collaboration
• Problem solving and adaptability
• Cost awareness and commercial thinking

All posts are subject to satisfactory references, medical and Garda vetting.

Note: This job description provides an overview of the role and its key responsibilities but is not intended to be exhaustive. As the role evolves, flexibility will be required, and the post holder may take on additional duties in line with business needs.