Access to Care Advisor - UPMC Aut Even Hospital, Kilkenny

Access to Care Advisor - UPMC Aut Even Hospital, Kilkenny

Location: Aut Even Hospital
Job type: Permanent

Overview of role

The Access to Care Team provides end to end administration support to the hospital and its functions. Access to care teams manage all queries, telephone calls and correspondence (paper and electronic) for the following areas, but are not limited to, Front of House, Admissions, Outpatient clinics & Medical Records.

Primary Duties and Responsibilities

Responsible for the efficient processing of all Access to Care functions throughout the Hospital. The Access to Care Advisor will project a professional company image through all contact with all patients, staff and visitors to UPMC Aut Even Hospital.

Reception

• Deliver a patient centred excellence experience to all our patients and stakeholders internally and externally.
• Manage all Contractor, visitor, and patient pathways daily, adhering to policies and procedures and ensuring a professional service is always delivered.
• Distribution and tracking daily of key registration process for all internal stakeholders.
• Manage car park enquiries in conjunction with the UPMC facility and senior management team.
• Manage call volumes to the hospital and action all queries in an efficient and professional manner.
• Manage all voicemails on the weblog, deliver messages to relevant internal colleagues and call back callers to confirm receipt of message and actions taken to follow up.
• Responsible for Healthlink, the health mail platform. Ensure all referrals are responded to and sent to our consultants internally. All generic referrals are followed up for clinical vetting and distributed accordingly.
• Manage the outpatient clinic diary schedule, liaising with Consultants to ensure efficient distribution of all hospital consultant rooms.

Admissions

• Responsibility for the smooth running and admission of all patients attending the admissions desk daily.
• The Access to Care Advisors work closely with the Clinical team, Consultants, Access to Care Team leader & Manager, and UPMC Aut Even Hospital General Manager to ensure the smooth running of all admissions.
• All patients' details must be checked and confirmed in accordance with the international patient safety goal .
• All Insurance & revenue collections are completed daily.
• DNA & cancellations are actioned and communicated to all relevant departments.
• All reports are actioned daily and distributed internally and externally to stakeholders as required.
• Responsible for end of day cash reporting.
• Liaise with the Theatre scheduling and medical records team each day on patient bookings.
• Flexibility in roster to ensure all patients are checked in by end of day.

Personnel

Follow uniform policy reference.

General

• Throughout the working day or week there may be a requirement to work in other areas of the hospital in line with patient requirements as requested by your line manager/deputy or nurse management.
• Staff must produce satisfactory documentary evidence of all training and experience claimed by them, if required to do so by the organisation.
• To respect the organisational values of the Hospital.

Quality & Safety - SafeCulture

• Quality and Safety are rooted in the daily work of all individuals at UPMC. As an employee you are required to actively participate throughout your working day in pursuit of excellence.
• You are required to work in conjunction with your line manager in the planning, monitoring, analysing and improvement of all quality programmes.
• Participate in the development of performance indicators in conjunction with your department manager and the business objectives.
• Initiates, participates in and evaluates audit according to JCI, Hospital policy and Lean requirements under the guidance and supported by an audit lead.

Health & Safety

• UPMC employees are required to ensure that they take reasonable care to protect their own safety, health and welfare and that of any other person who may be affected by their acts or omissions.
• Employees must cooperate with UPMC to ensure safety, health and welfare at work and report anything potentially dangerous at work of which they become aware. Staff are expected to abide by guidelines/policies and all incidents and near misses.
• All employees are required to attend an education session on Fire Health & safety on an annual basis.

Information Governance

In the course of your employment you may have access to, or hear information concerning the medical or personal affairs of patients and/or staff. Such records and information are strictly confidential, unless acting on the instructions of an authorised officer, on no account must information concerning staff or patients be divulged or discussed except in the performance of normal duty. In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.

Qualifications & Experience

• Be able to work to strict deadlines.
• Strong background in MS Office (Excel, PowerPoint etc.)
• A flexible approach to work is required to undertake the duties and responsibilities of this role, participating in cross departmental, and cross organizational groups and teams.
• Strong interpersonal skills with the ability to build and maintain positive working relationships with a wide variety of internal and external agencies.
• Ability to adapt to / learn new operational systems / software.
• Excellent verbal and written communications skills.
• Excellent decision making skills and the proven ability to take ownership of activities.
• Excellent numerical and organisational skills, with a high degree of accuracy/attention to detail.
• Strong analytical skills with the ability to fully comprehend the impact of decisions taken on both the operation and the wider business.
• Excellent planning, coordination, monitoring, and evaluation skills.
• Demonstrated ability to prioritise and work under pressure and to strict deadlines.
• Ability to use own initiative and contribute effectively as part of a team.
• Results focused and solution driven with proven problem solving skills.

Salary: €29,326.92 - €44,113.46 per annum based on a 37.5 hour work week

This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review in light of the changing needs of the business.

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Benefits - Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.

Performance and Recognition - Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work Life Balance - Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities - Opportunities for each employee to reach their career goals through continued learning and/or advancement.