Personal Assistant to Head of Department

Personal Assistant

Permanent & full time
Competitive remuneration package
Belfast (Hybrid)

We are working on behalf of a respected organisation in the professional services sector who is seeking an experienced Personal Assistant to provide high-level support to a senior leader. This is a varied and fast-paced role requiring excellent organisational skills, discretion and the ability to manage complex responsibilities with accuracy and professionalism.

The Role

• Provide comprehensive support to a senior leader including diary management, travel arrangements and handling correspondence
• Act as the first point of contact for internal and external stakeholders
• Assist with the preparation of reports, presentations and project materials often of a confidential nature
• Support committee administration including agendas, minutes and follow-up actions
• Manage documentation, records and databases ensuring accuracy and compliance
• Coordinate meetings with senior colleagues and external partners
• Contribute to quality management and data protection processes
• Undertake additional duties to support the effective delivery of organisational objectives

The Person

• At least five years' experience as a Personal Assistant or in a senior administrative role supporting senior management
• Strong ICT skills with proven competence in Microsoft Office Suite.
• Experience of preparing documents and reports in a professional environment
• Excellent communication and interpersonal skills with the ability to manage sensitive and confidential matters
• Strong organisational skills with the ability to prioritise effectively in a busy environment
• Desirable experience includes familiarity with quality management systems, customer relationship management databases and advanced administrative software.

Benefits

• Private medical insurance
• 25 days annual leave plus 13 public holidays
• Generous pension contribution
• Death in Service benefit and income protection scheme
• Employee assistance programme
• Salary sacrifice schemes and local affinity discounts

Please contact Kelsey at Artemis Human Capital for further information.