Facilities Specialist

Updated: September 12, 2025
Location: GBR-London
Job ID:

Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life.

Discover what our 29,000 employees, across 110 countries already know.

WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we're able to create a place where everyone feels like they belong.

Responsibilities

Job Summary

The Facilities Specialist is a highly skilled and proactive employee with meticulous attention to detail and a commitment to creating an optimal work environment. As a key member of our team, you will take charge of elevated responsibilities, managing diverse tasks related to operations, maintenance, and facility management. This role demands autonomy, strategic thinking, and the ability to address complex challenges to ensure a secure, efficient, and sophisticated workplace for our employees.

This job requires working 5 days/week from London Office.

Facility Operations

• Coordinate and oversee advanced facility maintenance tasks, including repairs and addressing multifunctional devices, office supplies, water fountains, and coffee machines.
• Maintain meticulous records of maintenance activities, vendor contracts, and compliance documentation, ensuring the highest standards are met.
• Conduct comprehensive inspections to proactively identify maintenance needs and potential safety hazards.
• Develop and manage a comprehensive preventive maintenance schedule for facility equipment and systems. Serve as the primary point of contact for vendors, overseeing services such as janitorial, pest control, waste removal, and other facility-related services.

Space Planning

• Play a pivotal role in space planning initiatives, office moves, furniture arrangements, and equipment setup.
• Collaborate with cross-functional teams to address intricate facility-related needs and validate seating arrangements, storage, facilities/ops requirements with site leadership.
• Maintain up-to-date seating charts and floor plans, monitoring seating and space capacity.

Security and Safety Oversight

• Administer badge access systems and uphold security protocols.
• Contribute to the development and updates of the local Business Continuity Plan, Emergency Response Plan, and Facility Manual in a location where people can access it as needed.
• Lead building evacuations and serve as the office point of contact for life/safety/security issues and procedures.
• Assist in processing CRES department invoices and purchase requisitions. Participate in preparing the budget specific to the assigned location(s).

Energy Management and Sustainability

• Design and implement advanced recycling programs to reduce waste and enhance environmental sustainability.
• Monitor and maintain energy management strategies to optimize usage while championing sustainability initiatives within the office.

Other Responsibilities

• Lead Records Governance (RIG) initiatives, coordinating the return and disposal of records.
• Maintain and update relevant information on internal platforms regarding office locations.
• Act as the primary point of contact for landlord and building management relations, addressing facility-related concerns or issues as needed.
• May supervise others.
• Undertake other work-related duties as assigned, with minimal travel requirements (up to 25%).

Qualifications

• 2+ years of substantial experience in providing specialized facility support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), voicemail, email, and Outlook calendar.
• Ability to work tactfully and effectively with all levels of employees. Outstanding verbal, written, interpersonal, and team-oriented skills.
• Proven ability to organize and prioritize work effectively to meet aggressive deadlines.
• In-depth knowledge of regulatory requirements and industry standards related to office operations and maintenance.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you'll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, marital status, ethnicity, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability or any other legally protected status and will not be discriminated against. If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, including the use of this website, please contact us at: Email: . One of our staff members will work with you to provide alternate means to submit your application.