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Assistant Assembly Clerk

Posted 12 days 15 hours ago by HAYS

£21.32 Hourly
Full Time
Temporary Jobs
Belfast, United Kingdom
Job Description
Assistant Assembly Clerk, Administrator, Temporary, £21 per hour

Your New Company
Hays is working alongside the Northern Ireland Assembly to recruit for a temporary Assistant Assembly Clerk to support the legislative process, and services and support committees of the Assembly and plenary meetings of the Assembly.

Your New Role

  • Assisting the Assembly Clerk/Senior Assistant Clerk(s) in developing and providing briefing papers and advice on procedural matters relating to the management of Assembly business.
  • Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to assist with complex issues relating to plenary and committee scrutiny of legislation, policies, reports and briefing documents.
  • Supporting processing of primary legislation at each stage, including monitoring plenary, processing amendments and providing advice and draft briefing on procedural issues for the Assembly Clerk/Senior Assistant Clerk, facilitating the tabling of amendments and the publication of Bills and Acts.
  • Engaging with departments and other stakeholders to manage issues in the conduct of plenary proceedings, the management of legislation and the conduct of committee business under the direction of the Assembly Clerk/Senior Assistant Clerk.
  • Supporting plenary sittings, including monitoring and overseeing the progress of those sittings, taking remedial action where necessary to ensure their smooth conduct; and reviewing those sittings in order to identify issues which need to be considered and addressed. Preparing initial drafts of key plenary and Committee documents, speeches for Members etc.
  • Ensuring the accurate and timely production of minutes for Committee meetings for publication, to reflect the key decisions and actions of the Committee.
  • Taking part, as required, in meetings and discussions with Committee Chairs and Assembly Members.
  • Supporting the Assembly Clerk/Senior Assistant Clerk(s) in the scrutiny of legislation both in Committee meetings and in plenary, including the first draft of a Committee report on a bill.
  • Attending, participating in and managing meetings, visits and other events in support of the work of the Assembly; ensuring these are carried out effectively and that accurate records of business are maintained.
  • Developing and maintaining effective relationships with key stakeholders, including Members, colleagues from across the Assembly Commission, officials from Executive departments, other external stakeholders and members of the public.
  • Drafting and approving information for publication on social media platforms and the Assembly webpages and ensuring that this information is up to date and fit for purpose e.g. managing the Committee's social media account.
  • Leading, managing and developing individual staff members or a small team to ensure the delivery of team objectives and front line services to a range of stakeholders, including by providing appropriate induction, training and development as required.
  • Quality assuring the work of staff to ensure compliance with legislation, Standing Orders and other procedural guidance in order to meet agreed service standards.
  • Checking and approving purchase orders and invoices in line with organisational policy and within approval levels.
  • Assisting the Assembly Clerk/Senior Assistant Clerk in the management of financial budgets as required;
  • Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to carry out work including the production of reports and documents.
  • Managing information and records in accordance with established policies and statutory requirements.
  • Contributing to the delivery of appropriate projects through participation in working groups and providing advice as requested

  • What You'll Need to Succeed
    At least a primary degree, minimum 2.2 classification, in any subject.
    A thorough understanding of the role and functions of the Northern Ireland Assembly and the political environment in which it operates including the current challenges facing the Assembly.
    At least 3 years' experience of:
    a) Leading and managing individual staff members or a team of staff to ensure the quality, accuracy and timeliness of work.
    b) Analysing information from a range of sources to develop high quality written documents which support and inform effective decision making.
    c) Planning and organising a diverse workload, delivering high quality work to tight deadlines and in line with organisational policy and procedures.
    d) Developing and maintaining effective working relationships with a wide range of stakeholders such as colleagues, managers, elected representatives, departmental officials, and other external stakeholders to ensure a high quality service and achieve tight deadlines.
    3. A thorough understanding of the role and functions of the Northern Ireland Assembly and the political environment in which it operates including the current challenges facing the Assembly.
    4. At least five years' experience in each of the areas detailed at (a) - (d) above

    What You'll Get in Return
  • £41,020 annual salary
  • Hybrid working
  • Temporary role for up to 3 months
  • Full time post
  • Online timesheets with weekly pay
  • Access to retailer discounts
  • Access to thousands of learning and development courses

  • What you need to do now

    If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
    If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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