Staffing Manager - Education

Location: Hybrid / Kids Inc Head Office, Palmerstown Shopping Centre, Dublin 20
job type: Permanent / Full-time
Sector and subsector: Business Support Administration
Annual Salary range:from € 35,000.00 to € 39,500.00

About Kids Inc

Kids Inc provides Early Years and Afterschool Care services. With more than 25 years of experience in the childcare industry, we are one of the most established organisations operating across Ireland.

Our goal is to extend children's daily learning by involving them in a wide range of sports and creative programmes, supported by our strict "No Screen Time" policy.

With 4 crèches and preschool services in Dublin, Kids Inc also operates over 60 onsite Breakfast and Afterschool Care programmes nationwide.

About the Role

As our Staffing Coordinator, you will be responsible for coordinating all staffing requirements across our afterschool centres and ensuring the smooth day-to-day operation of our programmes.

You will ensure staffing levels meet required child-to-staff ratios at all times while maintaining compliance with safeguarding standards and staffing regulations.

Key Responsibilities

• Overall responsibility for scheduling staff across all afterschool centres to ensure staff-to-child ratios are maintained at all times and that adequate cover is provided in each centre as agreed with the Directors
• Liaising with Centre Managers in a timely manner to advise on solutions for any anticipated staffing gaps
• Creating rosters and staffing plans at least two weeks in advance for centres and the relief panel
• Identifying and arranging cover for staffing gaps due to illness, holidays, or other absences
• Ensuring all approved holidays are accurately reflected in the rosters provided by Managers
• Updating rosters promptly when team member changes occur due to illness, leave, or other adjustments
• Ensuring the relief panel is adequately staffed at all times
• Reporting any concerns or breaches to the Manager of Operations as required on a daily basis, and at minimum once per week
• Preparing a weekly report for the Senior Management Team
• Liaising with the HR Manager as required
• Managing and maintaining employee data within Workforce, ensuring all records are accurate and up to date

What's in it for you?

• Education Assistance Programme
• Career progression opportunities
• Bike to Work Scheme and TaxSaver travel
• Staff wellbeing programme providing mental and financial support
• Employee discount on childcare costs
• Hybrid working model (available upon completion of the probation period)

Your Profile

• Previous experience managing multiple staff schedules is essential
• Previous administration experience is essential
• Experience working in an Irish childcare company or knowledge of childcare regulations is desirable
• Excellent communication and collaboration skills
• Ability to work in a fast-paced and ever-changing environment
• Ability to work both independently and as part of a team
• Strong written and verbal communication skills
• Experience using CRM systems
• Strong problem-solving skills and the ability to think quickly

Additional Requirements

All successful candidates will be required to complete Garda Vetting and provide a valid Police Clearance Certificate (applicable to candidates who have lived outside Ireland for more than 6 months since the age of 16).