Senior Project Administrator SUSTAIN

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

Contract: Fixed term until 30/09/26

The Senior Administrator Assistant is responsible for supporting the Project Director / Manager / Principal Investigator as part of a project team with the administration of projects at the university.

This will cover a diverse range of administrative functions including the administration of project plans, engaging and communicating with stakeholders, overseeing/assisting budgets, monitoring and reporting, data input and providing administrative support at the different stages of the project: implementation, planning, delivery and project closure.

The responsibilities will include dealing with and resolving a wide range of matters, which will often be confidential, sensitive or urgent, exercising sound judgement with respect to the most appropriate course of action.

• Project Administration/Coordination - supporting the management with EPSRC projects through administrative responsibilities in accordance with the University Project and Change Framework. Support the administration of the projects to ensure the delivery of agreed outcomes within time, cost and quality for all administrative tasks and work streams in their control. Support project delivery through its governance, and key deliverables. Ensure project administration and project files (paper and digital) are accurate and kept up to date as per University and Funder's requirements.
• Planning, Monitoring and Reporting - support and assist with the administration of projects in the areas of: the development of plans, schedules and budgets, project documentation control, monitoring, the generation of reports to sponsors, funders and key stakeholders, and the financial administration of the project, attending to audit requirements in accordance with funder and university's requirements, liaising with relevant professional services where appropriate.
• Communications and stakeholder administration - organise project meetings and committees including the preparation of documentation and information to relevant internal teams and relevant stakeholders. Service project meetings as per project governance. This involves scheduling meetings, circulating agendas, recording minutes and decisions (e.g. assigned tasks and next steps) and follow up.
• Data Analysis - gather, analyse and interpret data, including financial data, from a wide range of internal and external sources. Generate reports, audit documentation and general project information to support the project requirements.
• Risks and issues - provide the administrative support to the management of project risks and issues.

Outreach - Assist the Outreach Officer/Project Manager with website and social media updates

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.