Office Coordinator

Office Coordinator James & Partners - A Relationship Led World Class Recruitment Firm in the Heart of London

• Monday to Friday
• In Office 4 days, 1 day remote
• Salary between £28,000 to £30,000 subject to experience
• Start Date - ASAP

At James & Partners, we partner with leading real estate businesses, financial institutions and legal firms across UK, rest of Europe and the Middle East. We're looking for a dynamic Office Coordinator to support our high-performing team in our London office based in Fulham. This is a great opportunity for someone with at least 1 year of office support experience who wants to step into a fast-paced, people-first environment with real exposure to executive search, operations, and brand development.

What You'll Be Doing

Assistant & Recruitment Support

• Own the logistics of candidate interviews - liaising with clients, confirming details, and keeping things moving smoothly.
• Edit and format candidate CVs to the highest standard before submission.
• Manage the MD's inbox, handle calls, distribute contracts, and keep internal systems tidy and up to date.
• Help onboard new starters and troubleshoot basic tech setup queries.
• Handle light finance admin including invoice chasing and payroll prep (Xero).
• Support the wider recruitment team with ad hoc tasks - you'll be the dependable go-to across the board.

Marketing & Brand Coordination

• Lead content creation for our social media platforms - from writing posts to scheduling and analysing engagement.
• Maintain brand consistency across all channels and touchpoints.
• Assist with writing newsletters and blog posts, and keeping job ads current across platforms.
• Spot opportunities to grow our reach - whether through campaign ideas, SEO improvements, or clever content distribution.

What We Are Looking for

• At least 1 year of experience in office administration or coordination (bonus if it's within a recruitment or marketing setting).
• Strong attention to detail - formatting documents, writing content, and managing inboxes comes naturally to you.
• A can-do attitude and willingness to roll up your sleeves - no two days will look the same.
• Excellent communication skills, both written and verbal.
• Comfortable using tools like Microsoft Office, LinkedIn, Canva, or Xero - or keen to learn quickly.
• Organised, reliable, and unflappable under pressure.

Why James & Partners?

We're not your average recruitment firm. We care about precision - not volume. Relationships - not transactions. You'll be joining a business that delivers headhunting with integrity, where you'll work directly alongside senior stakeholders and have a real impact on daily operations and brand growth.

We offer:

• A collaborative, high-trust culture.
• Opportunity to grow into marketing, operations, or recruitment long-term.
• Central London office (with one day work at home).
• Competitive salary and performance-linked perks.